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Luma Coffee approval room

Luma Coffee approval room

A client and a designer reviewing creative proofs

Approval room Luma Coffee Northstar Studio

Owner: Maya Chen. Updated Sep 22, 2026.

How to review something in this queue

Everything Northstar needs Leo to look at sits in one queue. Approve it, ask for changes or ask a question. Nothing goes to the printer or to a cafe until you respond here.

✓Read the one line brief
Check it against the brief
Choose one response
Send changes in one message
Respond within 2 business days
  • Read the one line brief: What the item is for and what changed
  • Check it against the brief: The Aug 6 decision brief, not personal taste
  • Choose one response: Approve, request changes or ask
  • Send changes in one message: Everything together, with the reason
  • Respond within 2 business days: So print slots hold

Approval queue

Items with a status of Pending or Changes, most time sensitive first. Pending means we are waiting on your first response. Changes means you asked for edits and the revision is back for review.

ItemWorkstreamStatusNeeded byOwner
250 g bag, corrected printer proofPackagingPendingSep 29Nina Alvarez
Warm territory, seasonal colour ruleSeasonal releaseChangesRound 3Nina Alvarez
250 g origin panel copyPackagingChangesRound 3Maya Chen
12 packaging SKUsPackagingApproved Sep 14DoneLeo Martin
9 cafe menusCafe rolloutApproved Sep 14DoneLeo Martin

Oldest open item: the 250 g bag proof

The corrected proof reflects the revised origin panel. We need an approve or change response. If we do not hear back by Sep 29, the 250 g bag misses the October print slot and ships in the old bag for the launch.

What each response does

Details
ApproveThe item moves to production or the rollout with the date shown. No further review.
Request changesIt goes back to Nina with your notes. One consolidated message keeps the two day turnaround.
Ask a questionMaya answers within one business day, then the item returns here for your response.

Feedback rules

RuleWhat it meansWhy
One consolidated messageSend all feedback on an item togetherEach new note restarts the turnaround
Name the reason, not only the fix"The origin panel hides the farm name" beats "move this"Nina fixes the actual problem
One final approverLeo Martin gives final sign off for LumaNo conflicting approvals on the same file
Scope changes go through the briefA new direction, like the late third route, is priced separatelyKeeps the queue about review
Silence is not approvalAn item left past its date slips, it does not auto approveNothing prints that Leo has not seen

Questions and next review points

Checklist
✓Leo asked whether menus can print before the proof is back. Answered Sep 16: yes, menus do not use the 250 g panel.
Waiting on Luma: which seasonal release follows the October launch, so round 3 sets the colour rule for it.
  • 250 g bag proof: response needed by Sep 29.
  • Round 3 revisions: seasonal colour and origin panel back to Leo after the proof.
  • Location check: Oct 5, before cafe distribution opens.

Demo client portal. Northstar Studio, Luma Coffee, the people, cafes and every figure are fictional sample data. Built on FuseBase.