Ridgeview submittal and RFI response review

A project engineer reviewing submittals with a design team at a jobsite

Response review Brackenhurst Builders Ironvale Mechanical

Owner: Marguerite Toussaint. Updated Sep 28, 2026.

How long each item has waited

State on Sep 28, 2026 2 submittals past the 10 business day window Oldest 13 business days

Every pending submittal and open RFI on the Ridgeview Medical Office Building mechanical package, with the business days it has waited against the 10 business day response window, whose court it sits in, and what has to happen to get the air handling unit submittal at revision 2 answered. Prepared weekly by the Ironvale project engineer for the Brackenhurst Builders project manager and the design team.

Since Aug 20, Ironvale Mechanical has logged 18 submittals and 11 RFIs, 29 items in all. Twenty-two are answered. Seven are pending: 4 submittals and 3 RFIs. Two of the pending submittals are past the window, and both sit with the design team.

Answered2214 of 18 submittals, 8 of 11 RFIs
Pending74 submittals, 3 RFIs
Past the window2Both submittals

The window is 10 business days. The bars count business days from the day the item was logged as submitted to Sep 28. Anything above 10 is past the window. The air handling unit submittal at revision 2 is highlighted at 13 business days, and the hydronic pumps submittal follows at 11.

Submittals by state

Each square is one submittal. Fourteen are answered, 2 are pending inside the window and 2 are pending past it.

Pending items and whose court they sit in

Waiting days are business days at Sep 28. The window ends 10 business days after the item was logged. RFIs are marked in the item name.

ItemDrawing or specWaitingWindow endsCourtState
Air handling unit, revision 2Spec 23 73 00, sheet M-50113Sep 23Design team, mechanical engineerPast the window
Hydronic pumpsSpec 23 21 23, sheet M-40111Sep 25Design team, mechanical engineerPast the window
Roof curb elevation, RFISheets A-301 and M-1017Oct 1Design team, architectInside the window
Variable air volume boxesSpec 23 36 006Oct 2Design team, mechanical engineerInside the window
Plumbing fixturesSpec 22 40 004Oct 6Brackenhurst, review before it goes to the design teamInside the window
Fire damper access, RFISheet M-2024Oct 6Ironvale, sketch requested by the design teamInside the window
Slab sleeve locations, RFISheet S-2012Oct 8Brackenhurst, structural engineer through the project managerInside the window

Four items sit with the design team, two with Brackenhurst and one with Ironvale. The roof curb elevation RFI reaches the end of its window on Oct 1, so it is the next item to turn red if no answer comes back.

The ceiling grid RFI is counted among the 8 answered RFIs as of the date of the email, but that answer went by email to the foreman and was never recorded, so it is not a field instruction until Brackenhurst resends it through the record. The field followed a response the office had not seen. Dominic Ostrowski ruled that only the recorded response is the field instruction, and he asked Brackenhurst to resend the answer through the record.

The response window

Details
Window10 business days from the day the item is logged as submitted. Weekends and site holidays do not count.
RevisionsA resubmitted revision starts a new count. The 13 business days on the air handling unit are for revision 2, submitted Sep 9.
Recorded responseOnly a response returned through the record stops the clock and counts as a field instruction. An email or a phone answer does not.
Incorporated in the field planIronvale marks an answer as incorporated only after the foreman and the project engineer have updated the field plan with the revision that governs.
Past the windowNamed in this review with the court it sits in, the work it holds up and the date the answer is needed.

An answer that is not in the record is not an instruction. The crew follows the recorded response and nothing else.

Dominic OstrowskiProject manager, Ironvale Mechanical

Past the window

Air handling unit submittal, revision 2: 13 business days, 3 days past the window

Ironvale resubmitted the air handling unit at revision 2 on Sep 9. The window ended Sep 23, and no response has come back. The submittal sits with the design team's mechanical engineer.What it holds up. Release for fabrication and the delivery date for the unit. The hydronic pumps submittal, at 11 business days, is the second item past the window and holds up the pump release. Consequence. Until both are answered, Ironvale cannot confirm equipment delivery dates for the mechanical rooms. Ask. The Brackenhurst project manager asks the design team for a recorded response on both before the Oct 9 look-ahead meeting.

Answered so far

RFIs answered, 8 of 11

Next actions

Before the Oct 9 look-ahead meeting
✓Review the 7 pending items at the Sep 28 log. Owner: Ironvale project engineer, done
Get a recorded answer on the air handling unit at revision 2. Owner: Dominic Ostrowski with the Brackenhurst project manager, Oct 8
Get a recorded answer on the hydronic pumps. Owner: Dominic Ostrowski with the Brackenhurst project manager, Oct 8
Chase the roof curb elevation RFI at the end of its window. Owner: Ironvale project engineer, Oct 1
Send the sketch the design team asked for on fire damper access. Owner: Ironvale project engineer, Oct 2
Resend the ceiling grid answer through the record. Owner: Brackenhurst project manager, Oct 2
Update the field plan with each answer once it is recorded. Owner: Marguerite Toussaint, within 1 business day of each answer

Who is on this review

DODominic OstrowskiProject manager, Ironvale Mechanical, rules on the field instruction
MTMarguerite ToussaintProject operations manager, Ironvale Mechanical, keeps the log and the field plan current
AVAnjali VenkataramanProject executive, Brackenhurst Builders, escalates to the design team

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