Verrano Summit supplier confirmation status
Verrano Summit supplier confirmation status
Owner: Simone Vrabec. Updated Sep 28, 2026.
Supplier items at a glance
Which of the 23 supplier items for the Verrano Summit 2026 are confirmed, which wait on an input from Verrano Instruments and which quotes have expired, with the owner and the date for each. Prepared by the Sablewood production coordinator for the Verrano events lead, who owns the client inputs, and for the Sablewood production team. Supplier terms are not shown here; Verrano sees what each item waits on, who owns it and when it is due.
Supplier items by state
Seventeen items are confirmed. Four wait on an input from Verrano. Two have quotes that expired, and the staging quote, which expired on Sep 25, is the one that matters most because the stage dimensions depend on a keynote format that is not yet chosen.
Confirmed by week
Confirmations rose from 4 on Aug 17 to 17 on Sep 28. The last week added only one, because the items still open all wait on a decision, an input or a new quote.
| Week starting | Aug 17 | Aug 24 | Aug 31 | Sep 7 | Sep 14 | Sep 21 | Sep 28 |
|---|---|---|---|---|---|---|---|
| Confirmed to date | 4 | 7 | 9 | 12 | 14 | 16 | 17 |
The items that need action
Eight of the 23 items are listed: the six that are not confirmed and two confirmed examples. The other 15 confirmed items need no action this month. The deposit date applies to the supplier, not to a single item.
| Supplier item | State | Waits on | Verrano input needed | Owner | Deposit date |
|---|---|---|---|---|---|
| Main stage build and keynote layout, Brindlemoor Staging | Keynote format | Keynote format from Nathaniel Obuya by Oct 7 | Simone Vrabec | Oct 9 | |
| Breakout screens, Pennywhistle Audio Visual | New quote | None | Production coordinator | Oct 12 | |
| Day 1 lunch headcount, Fairweather Catering | Final headcount | Final attendee headcount from Verrano registration by Oct 9 | Production coordinator | Oct 12 | |
| Late arrival badge stock, Quillpoint Badging | Late arrival count | Expected number of late arrivals by Oct 9 | Production coordinator | Oct 14 | |
| Speaker highlight reel, Quillhaven Film Studio | Speaker permissions | Written permission from each speaker by Oct 12 | Simone Vrabec | Oct 15 | |
| Customer panel room, Larchmere Conference Center | Decision on the panel | Decision on the Customer panel session by Oct 8 | Simone Vrabec | None due | |
| Keynote stage lighting, Pennywhistle Audio Visual | Cues in the run of show | None | Production coordinator | Oct 12 | |
| Day 2 closing crew hours, Pennywhistle Audio Visual | Crew hours on the schedule | None | Production coordinator | Oct 12 |
Staging quote expired Sep 25, with a $3,200 reprice risk
The Brindlemoor Staging quote for the main stage expired on Sep 25. Brindlemoor cannot hold its price because the stage dimensions depend on the keynote format, and Nathaniel Obuya, Head of marketing events at Verrano Instruments, has not yet chosen it. The price can rise by $3,200 if the quote is not reconfirmed.Consequence. Without the format by Oct 7, the staging deposit due Oct 9 cannot be approved at the quoted price and the stage cannot be fixed for the build. Owner. Simone Vrabec asks Brindlemoor to reconfirm the quote as soon as the format is chosen. Ask. Nathaniel chooses the keynote format by Oct 7.
Deposits due by October 15
Five supplier deposits, $46,500 in total, fall due by Oct 15, one for each of Brindlemoor Staging, Pennywhistle Audio Visual, Fairweather Catering, Quillpoint Badging and Quillhaven Film Studio. Kofi Adjei, Managing director at Sablewood Events, approved the deposit schedule. The Sablewood controller releases each payment on its date.
Confirmed items
Of the 23 supplier items, 17 are confirmed. Four wait on a Verrano input and two have expired quotes.
Inputs we need from Verrano
What Sablewood decides and what Verrano decides
Simone Vrabec selects and commits the suppliers. The Sablewood controller approves each payment. Kofi Adjei decides what Verrano must approve. Verrano approves the supplier substitutions and the change inclusion and price; no supplier is replaced without that approval.
Who is on this status
Demo deal room. Sablewood Events, Verrano Instruments, the people, prices and every figure are fictional sample data. Built on FuseBase.